Decide what you

want to do.

Decide what you

can do.

Decide what you

will do.

     When you determine what you want to do, what you can do, and will actually do INSIDE . . . then go OUTSIDE.

     Too many small business owners start out thinking too big on the OUTSIDE. They march into major marketing and ad agencies, PR firms, media and branding service and management consulting companies, waving investment or borrowed money to engage services they not only can’t afford, but don’t even need to begin with.

     Here’s where common sense gets lost in the shadows of egos.

     You own, manage, operate a business or professional practice. You don’t need outsiders coming in and telling you what your vision or mission statement should be or how to manage your customers or employees or suppliers, or how to sell or maintain your operations.

     You already know how to do these things and nobody else can do these things like you can.  

     You are the heart of your business.

     What you see and hear and think and feel about it is your unique perspective. You can pay outsiders to pretend they get it and pretend they know essentials that you don’t. But they don’t. Until your business grows to mid-size, the only genuine and justifiable outside assistance you’re likely to need (besides perhaps technical website design and maintenance)  is with creating, developing, and delivering the words you use.

     Crafting your communications messages and approach is best done by a proven wordsmith who can demonstrate ability to capture the essence of your business and your “voice” (the ways you express what you think and feel about your business) and put it into appropriately persuasive language. 

     Your branding theme-line needs, for example, to explain what your business is all about, what you do and what you provide, tell a story with a beginning and a middle and an ending, be memorable and/or clever . . . and use seven words or less!

     That kind of writing takes a special skill. Making applications of that theme-line work positively in news releases, brochures, websites, social media, direct mail and other traditional advertising forms takes a special skill.

     For a small business, thinking OutsideIn —hiring a large marketing or PR or advertising agency or consulting group to attack tasks like these–  is a dangerous practice. It is typically a colossal waste of money, time and energy. To make matters worse, the likelihood is that any such efforts will only succeed at winning industry awards for the “team” you recruit. Rarely if ever do these arrangements produce real sales.

     Make it your first line of defense to always work your business from the InsideOut

Comment below or Hal@BusinessWorks.US 

Thanks for visiting. Go for your goals! God Bless You! God Bless America, and God Bless our troops “The price of freedom is eternal vigilance!” [Thomas Jefferson]  Make today a GREAT Day! 

Stop writing to, at, for, under, and

over customers. Write WITH them!

     I read an e-zine article published today by an “author/trainer and full time radio host” (we’ll call her FP), entitled “How to write a GREAT direct response letter” that made me wonder what indeed Ms. FP is authoring, training, and radio-hosting about. Surely it can’t be the direct response letter writing skills her article would appear to lay claim to.

     As if it were “BREAKING NEWS…” chugging across the screen, she wraps her snappy little  lecturette around a paralyzingly old acronym: AIDA (for Attract ATTENTION; Create INTEREST; Stimulate DESIRE and Bring About ACTION). Sounds okay, huh? But it’s not!

     This formula, first of all, was updated almost 30 years ago to add a final “S” to the AIDA guideline (Note, btw, a “guideline” NOT a “how to”) making it: AIDAS. The last “S” is for Ensure SATISFACTION. Without the last “S,” Ms. FP, you have a big “NO SALE” and your magical “how to” approach flushes away with one flick of the handle.

There is only one way to write killer copy that sells, and it is the same way to give killer sales presentations that sell — from the heart, and from the mindset of being on the same side of the table as the customer, helping the customer solve the customer’s problem.”

      This means (Ms. FP does manage to get this right, but doesn’t take it far enough) the focus needs to be on addressing the benefits, not the features. Features do make engineers, manufacturers and designers happy. But customers only use features to justify their purchase decisions to bosses, stockholders, spouses, etc.

     Answering the question, “What’s in it for me?” is the only question a customer really cares about. Isn’t it what YOU think about when you’re being a customer?

     Triggering an emotional buying motive (which is the deciding factor in every purchase, even those you might think are completely rational, analytical, and unemotional) requires a true talent for persuasive writing and one-on-one selling that probably 50% of the world’s population have, but that probably fewer than 1% know how to use.

     Lots of people THINK they can write words that sell, and many THINK they can speak words that sell, but reality overwhelmingly suggests that those thoughts almost never translate to big-time performance.

     Lack of self-esteem, authenticity, empathy, product knowledge, marketing experience — and realization that choice and resolve can make the difference — are ordinarily the culprits.

     When you have doubts about your ability to write or speak the best sets of words to sell your products and services, find a proven professional wordsmith. How? Look for great writing, then find the writer. You only get one chance at a first impression.

Note: $1 billion in client sales have been attributed to Hal’s award-winning creations.

 # # #  

 LOOKING FOR LEADERSHIP? See Hal’s 12/30 Guest Blog Post at TBD Consulting’s Jonena Relth’s HIGHLY-RECOMMENDED site http://bit.ly/XhN1h

 WONDERING WHEN NO is Better Than MAYBE? See Hal’s 1/6 Guest Blog Post in BonMot Communications’ Angelique Rewer’s FREE HIGHLY-RECOMMENDED e-zine www.thecorporatecommunicator.net 

# # #               

Holiday Gloom and Other

Economic Bushes To Beat

     There comes for many business owners and managers a point in time — that inevitably seems to fall in the middle of holiday season — where you can no longer cut back business staffing or compensation, and other overhead expenses loom ominously over your head, like a guillotine, ready to drop.

      Uh, sorry for such a merciless graphic thought, but there ARE still options to exercise, and you ARE still reading, right? Use this “SQUEAKSMANSHIP”© checklist to prompt your brain to more closely consider your circumstances and determine some alternatives that can work for you now.

• Strategic Alliances. Even with or without exchanges of commissions or time, there are many ways to work together with allied businesses that can save money for all involved. Explore.
• Cooperative Advertsing and Marketing. Many manufacturers provide matching dollar and similar programs for retailers that represent their products. Many trade and professional associations and membership organizations provide discounted rate arrangements. Ask.    
• Shared PR. Jointly-issued news releases and cooperative events that promote participant businesses equally strengthen impact and minimize expenses. Poke around. 
• Barter. ANY combination of goods and / or services represent mutual benefit when traded. Local radio stations will often trade commercial air-time for products they can give away in listener contests. Make some calls.
• Shared Employees. Receptionists? Clerical? Contractors? IT? Programmers? Retail? Think. 
• Shared Services. Delivery? Maintenance? Bookkeeping? Look for what’s accessible.
• Shared Vehicles. Cars? Trucks? Construction equipment? Plows? Planes? If it moves…
• Shared Expenses. Mortgage? Rent? Insurance? Purchasing? Memberships? Hmmm…

YOU CAN ALSO…

     Put more marketing reliance on (less expensive than traditional media) Websites, Social Media, Email Campaigns (which don’t have to be spam, btw), News Releases, Captioned Photo Releases, Postcards, Business Card Distribution Displays, Newsletters.

     Put more sales reliance on commission + expenses and/or + advances (vs. salaries) … virtual sales force use … retail street performers.

     Put more emphasis on minimizing travel expense with less exotic, fewer frills regional and centralized meetings … minimizing energy use (Some major outlet stores are cutting back on lighting with customer explanations of fuel and community savings affected.

     Make this holiday season a half-full glass for YOUR business! Oh, and remind your people to NOT cut back on wishing customers and suppliers “Merry Christmas!” Merry Christmas!  

# # #               

Is “bigger” always better?

   If you haven’t visited Twitter,  you’ve probably no idea how extensive the ego destruction can be if your postings (“Tweets”) haven’t attracted 37,416,298 “Followers” in the last 24 hours.

     Oh, and there are at least 64 gazillion  other Twitterers out there who have the magic formula that will turn you into an overnight Most Highly Followed and Esteemed Twitterer sensation. Probably make you the hero of your whole office or neighborhood even!

     It makes me think about  how wasteful media advertising is if you’re not interested in attracting the entire world to your doorstep. I mean, let’s assume you’re selling Swiss Screw Precision Parts that are used in rocket ships. Should you run a series of network TV commercials on ABC, CBS, NBC, and CNN? (Insert sounds of regurgitation here.)

     How about full page ads  for your grass-cutting service in one of those idiotic national newspapers for bar graph fanatics? Gee, a direct mail campaign combined with Twitter and Facebook postings could put your hand-crafted pottery pieces on the map, don’t you think?

     Tell you what:  if you have that kind of money to throw away (and stupidity level to match), call me first. I’ll get you some great deals.

     If your target market  is comprised of specific individuals or specific industries or specific geographic areas, don’t waste a penny on advertising that goes to other people in other places.

     Yes, this includes refusing to do business  with the sleazy phonebook companies that go to great lengths to fragment the markets you want to reach so you’ll have to buy space in two or three or more books that slice up your market and, in the process, add another dozen markets you don’t need or care about.

     “Phone book ads  are a necessary evil” I’ve heard so many people complain over the years, especially professional services. The truth? They ARE evil, but they are NOT necessary.

     Your parents taught you  that where there’s a will, there’s a way, right? So when did you forget that? There are other ways to reach the prospects and customers you want without having to sell your sister and your dog (other jokes there that I’ll pass on!) just to pay for reaching people who cannot or would not be your customers anyway. 

     It’s one thing when the economy is booming  (let’s see, that was…uh…) and it’s a great thing to spread your name and message everywhere, with cost not a factor. It is, however, quite another mindset that’s needed when the economy is as bad as it is and VALUE needs to dictate expense.

     You don’t need to cave in to making media people rich with money that should be staying in your pocket because you are too lazy to look for other options. There ARE other options. You WILL find them when you put your mind to it. Or not.

     There’s always that one-time special deal package  — discounted from $1,297,000 to $1, 215,000 — to sponsor a major national show in 14 states even though you only provide service to three counties in one state, but it’s “such a deal!” 

     With advertising, bigger is not always better … and the bigger the impact, the bigger the bill.     

   # # #               

Call 302.933.0116

That’s 302.933.0116

Call 302.933.0116 Now!

     What makes three mentions  of a phone number work better in your broadcast commercial than just one or two, or five or ten? We all know — or perhaps we’ve forgotten — that REPETITION SELLS. Uh, what’s that? Repetition sells. Repetition sells. Repetition sells! (There we go again: 3)!

    If you’re a real estate professional,  it’s LOCATION, LOCATION, LOCATION, right? Writers live to REVISE, REVISE, REVISE. Scientists EXPERIMENT, EXPERIMENT, EXPERIMENT. From piano teachers to football coaches, the word is PRACTICE, PRACTICE, PRACTICE.

     Adventurers  EXPLORE, EXPLORE, EXPLORE. Insurance claims people ADJUST, ADJUST, ADJUST. Corporate R&D people and direct mail experts TEST, TEST, TEST (and many kids undoubtedly think that’s also their least favorite teacher’s motto)!

     Politicians and Little League parents  seem universally to think that WIN, WIN, WIN is what life is all about. How many BUSINESS things come in three’s? Why triplicate copies? One for you, one for the customer, and one for who knows what? Many Caribbean resorts process 3 receipts for a bottle of beer! 

     Therapy group shrinks  use triads to process stuff. Olympic stars do triple flips. Fat guys order triple scoop cones. And there’s nothing like a base-clearing triple for excitement. The triple crown. A hat trick. 3-D. 3 tenors. Triple chocolate (Mmmmm).

     Three.  Is it that we can we only count that far these days? Or is America becoming a nation of shameless stutterers?

     Have Wii and WiFi and Twitter and Spaceface (I know, I know, I’m being sarcastic again) put us all into such a fast-track lifestyle that there’s simply no longer any time available for 4, 5, and 6? Or, AHA! It must be the attention span thing. We just don’t have it anymore.

     I mean who could  read a whole book now, when — instead — it’s possible to read eleven gazillion 140-character stories with the same number of eyeball numbing hours in front of your Twitter monitor? Why limit yourself, yes? 

     So, okay, we’ve narrowed it down.  3 works because we don’t want two (or is it we don’t want “three”) pay attention two (pay attention “three”) 4, and 2 doesn’t reach out and grab us by the belt buckle! So what’s a poor business owner two (ah, “three”) do?

     Shucks!  You mean it’s supposed to be to and not two? Well, three still stays three and not “Twee” unless you’re Elmer Fudd . . . now there’s a dateline incrimination!

     Start by realizing that repetition of thoughts and repetition of actions sell as well as repetition of the words we use,  and that there’s a thin line of acceptance (tolerance? Perhaps threelerance?) between 3 and 4.     

# # # 

Sometimes

Smaller Is Better!

Stop trying to jam  big-budget marketing into today’s low-budget economy! You’ll lose time, money, energy, and respect! (Maybe even your business!)

Having helped to start  hundreds of successful businesses, I’m rarely wrong when it comes to predicting business failure. And I’ll tell you right now that I can name a doctor, a manufacturer, a furniture retailer, a trucking business, a bank, a college, and two car dealerships that are positively headed South. The worst part is they don’t even know it. (Or perhaps they do and just don’t want to admit it!)

They’re all caught up  in trying to beat the economy by overwhelming it, like the poor schlemiel with a gambling addiction, throwing good money after bad. Each of these incipient failures have undertaken paths of reckless endangerment, thinking they are some kinds of hot-shot entrepreneurs. Sadly, they are not likely to survive long enough to see the economy turn.

     SOMETIMES  

(contrary to all the “enlargement” spam emails),

 SMALLER

(as the little Beetle automaker has proven time and again)

  IS BETTER!

     Marketing  doesn’t have to be exorbitantly expensive and splashy to be effective. There are some enormously successful direct mail campaigns out there that use postcards. Some of the world’s greatest print space advertisers have discovered they can be equally effective with great (tiny and infinitely less expensive) front page classified ads.

     Baseball managers  who lack big-time sluggers resort to winning games by playing “small ball” …focusing on the basics like not swinging at first pitches, drawing walks, bunting, base-stealing, catching with two hands (!) and playing “heads up” on each pitch. It works.

     Professionally-written  email campaigns can be hugely successful for no cost beyond a writer and a technician (and maybe a list rental). I am presently preparing a frugal campaign for one client that calls for strategically-placed highly-specialized business cards instead of the elaborate and expensive brochures he originally planned.

For another client,  I am preparing an inexpensive customer attitude survey that will get the business significant sales simply by virtue of asking for opinions (and might even collect some valuable ideas and feedback as well!) Bumper stickers are making a comeback.

Bartering  website banners and, of course, the much-talked-about use of social media also represent free and often very effective marketing tools. And, done right, not enough can be said about the value of professionally-done (and again, free) public relations news release and BUZZ (word-of-mouth) programs.

Before you dig  into your pocket to bet on yet another roll of the dice, stop and think about other effective, less-expensive ways to get your message across. The ways are there waiting for you. When smaller is better, open minds open doors!

# # #

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Hal@Businessworks.US    302.933.0116

Open  Minds  Open  Doors

Many thanks for your visit and God Bless You.

Make today a GREAT day for someone!

Not just tech triumphs, the

PO is a self-fulfilling sinking

You think it’s not coming?  You must be a fantasizer, or you work for the post office! Direct mail, thanks to the US Post Office (AKA US Postal Service) as we know it, is dying a slow, painful suffocating death.

How can that be?  Because direct mail–like commercials being the mainstay of broadcast media–is the mainstay of the US Post Office (AKA US Postal Service), and the US Post Office is on the way to gasping its last few breaths.

I noted here  a few days ago that the US Postal Service is reported to have processed 203 billion pieces of mail during 2008. (That’s 7.700 pieces per second!) Now does that sound like an entity that’s going out of business?

Well, consider that during the same time period,  CTIA reported over one TRILLION text messages were sent. And are you ready for this one? Radicali Group reports –for 2008– that 210 BILLION EMAILS were sent PER DAY. Do the math!

Now take a hard look  at US Postal Service management. It’s a sea of incompetency, which should actually not be any surprise considering the totality of federal government incompetency when it comes to anything involving business.

And no need  to look any further than the banks, automakers, lack of job creation due to 100% lack of small business savvy and support [except for  tokenism from the equally incompetent SBA (Small Business Administration) run, of course, by big business]… or the ridiculous “forced healthcare” proposals on the table. Maybe we should be forced to buy stamps!

Here.  Try a quick review of these two gem blog posts from this past March: the first was mine, criticizing the US Postal Service and the second was from a postmaster who politely tried to defend and then subscribed to the bulk of criticism. (I reproduced his reply in full.)

They speak for themselves  http://halalpiar.com/2009/03/23-lifelines-tossed-to-the-post-office/ and http://halalpiar.com/2009/03/hawaii-postmaster-responds-to-postal-service-critique/

It’s beginning to look  like it’s going to take more suffering before government gets a wake-up call that the only answer to our economic woes is going to come from small business job creation and the privatization of government agencies.

Unless agencies  like US Postal Services can be run like real businesses by being market competitive and operated for profit, they will cease to exist. The Post Office is on its way out. And like a sinking ship’s treasures, it’s taking the direct mail industry along with it.

# # #  

Input aways welcome:

Hal@BUSINESSWORKS.US or comment below.

Thanks for visiting. Go for your goals, good night and God bless you! 

The Importance

of Being Earnest

                                                                                     — Oscar Wilde

     First of all, promotional emails that are well-done are well done because they are an earnest attempt to sell or promote a quality product or service in a highly personalized (and/or recipient opt-in) way. When emails meet these criteria, it’s hard to dismiss them as junk. 

     Does that make it okay to send them out? It depends on the circumstances, but odds are if your message is sincere, backed with integrity, not insulting, and actually has something informing, educational, reassuring, or entertaining to say, it’s perfectly okay in my book.

     But how do you get an email to accomplish all that? It’s not easy. The subject line has to be fitting, provocative, persuasive, spelled correctly, punctuated correctly, creative, have and suggest a purpose, demonstrate the ability to relate, and literally shout of legitimacy.

     And that’s just to get it opened. When’s the last time you opened mail addressed to “Occupant”? Or something that says “Stop Berning Calorees” or “Hey, should something I no four sure be puzzling to you?” You have better examples sitting in your own inbox right now.

     The email message must be simple, straightforward, no BS, get right to the point, read fast, use bullet-points and summaries, use consistent colors, use consistent font styles, use consistent font sizes, use consistent font treatments, use consistent font and line spacing.

     The bottom line is that promotional emails are generally not effective if they’re written as letters, or memos, or print ads, or broadcast scripts, or txtmsgs. They are a combination of the impact and brevity used with billboards, bumper stickers and direct mail pieces.

     They must communicate instantly.

     Headlines and lead-ins are critical and need to attract attention, create interest, stimulate desire, bring about action, and prompt/promote/deliver satisfaction.

     You must ask for the sale and provide as many ways as possible for the respondent to respond/order and as many locations for that as possible without being too obnoxious about it.

     Sign off with a real name and contact information. Include a guarantee. Where you use endorsements or testimonials, provide contact details and don’t gloss over names/titles/affiliations/credentials. Promotional emails can work for you if you’re willing to work to make them work.

# # #  

 Hal@TheWriterWorks.com  or comment below.

Thanks for visiting. Go for your goals! God bless you!

Make today a GREAT day for someone! 

HOW DISTRACTED

IS YOUR AUDIENCE?

Surprising 2009 statistics from a notable professional association:

• Average work time since 1999 has increased 20%
• 75% of managers work more than 40 hours per week and must manage 600% more information than 20 years ago
• Professionals average at least 10 hours per week in meetings
• Employees spend 18 hours a week dealing with interruptions
• The US Postal Service processed 203 billion pieces of mail in 2008 (That’s 7,700 pieces each second!)

Sounds like a lot, right? Now contrast that with these two findings:

1.  The Radicati Group found that the number of emails sent PER DAY in 2008 was near 210 billion
2.  CTIA reports Americans sent more than 1 trillion text messages in 2008                                                                                                                                                       And research conducted by the ePolicy Institute found that employees spend as much as 20% of their workday reading and responding to email.

 THE BOTTOM LINE?  Today’s audience is starved for time and inundated with information. If you want your message to cut through the clutter, it must be relevant, timely and creative.

Reprinted from The Corporate Communicator, a free e-zine dedicated to helping professionals communicate more effectively with employees, customers and the media. To get the latest industry news, research and best practices at your fingertips, order a FREE subscription at http://www.thecorporatecommunicator.net

     So what does this mean for the “average” small business owner? Odds are you’ll need to go “outside” yourself and your organization to find a proven and experienced talent capable of understanding your business and your market and your customers and your message.

     It’s generally best to avoid formal “Ad Agencies” or “Marketing Agencies” because they are more likely to pursue industry recognition awards than sales for your company. Be especially hesitant of those that call themselves “full service” unless you have Fortune 500-level budgets to dispose of. 

     Second, ad agencies and marketing agencies (NOTE that many of these now call themselves “Groups” to escape the high-price stigma) are likely to charge excessive fees.

     Their norm is to charge you 15% of all media costs (broadcast time and print publication space and Internet banner fees) they book for you (which of course you can “book” for yourself to bypass that “agency commission.”

     …PLUS 17.65% of all production costs (which include costs of illustrations, photography, printing, studio production, editing, graphic design, list rentals…you name it!)

     …PLUS other fees that are rarely evident until the moment something is needed to be finalized. Don’t you love financial surprises?

     This translates to : SHOP AROUND! There are plenty of good, qualified, experienced freelance writers and small one-man-band and one-woman-band businesses that can provide far better quality creative sales writing and design services for far less money than the big city slicker organizations!

# # #  

Input aways welcome: Hal@TheWriterWorks.com (”Businessworks” in    subject line) or comment below. Thanks for visiting. Go for your goals, good night and God bless you! halalpiar  

# # #

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“People go only to places

they have already been

in their minds.”

Roy Williams, The Wizard of Ads

     Just when you think you’ve thought about it all, along comes another thought, but–as the above quote suggests–the human body will only go where the human mind has journeyed repeatedly already. Purchases only happen when people have or believe they have already owned the product or service.

     What does this mean for business owners, managers, entrepreneurs, PR people and publicists, marketers, salespeople, advertisers, branders, website developers, promoters, communicators, media and management consultants?

     First of all, something we’ve said here a hundred times: Repetition Sells! Repetition Sells! Repetition Sells! Repetition Sells! Repetition Sells! (okay, a hundred and five times!) But what else?

Every purchase

is the result of an

emotional trigger!

     In any form of selling, marketing, advertising, communication, if your goal relates to persuasion, then your process is limited to some form or combination of forms earmarked by approaches that hinge on educating, entertaining, boring, screaming, or seducing…engaging the imagination.

     A couple of three-little-words examples: “It’s in you” and “I’m lovin’ it” both sounded like retarded campaign theme messages when they first came out, didn’t they? Do you remember saying: “It”? What the heck is “It”? Ah, but look at what “It” has accomplished. What’s the old expression: “Say something often enough…”? (Spare me saying the RS words 106 times)

     Okay, so where do we start with the imagination seduction stuff? One way may be to take a lesson from stage and screen actors…and WHISPER! What happens next? People lean forward in their seats. What an envious position to have a prospect in, for delivering your sales pitch.

     And what else? Great pictures are great, but they don’t sell! They plant images in the mind that allow words to rush in with for the kill. (With apologies to all my artist and designer friends): One great word is worth a thousand pictures. Think of the artwork/words thing as a one-two punch.

[And if you’re reading this, looking for input about the importance of words in websites, click the 3% tab on the top right of this page!]

     Seduction is the name of the game. Every purchase is the result of an emotional trigger! A past president of Revlon once confided in me that they weren’t selling hair-coloring products, they were selling “the promise of sex to single, young girls.”

     Great, you say, some products can sell themselves anyway; it’s selling intangible services that presents the real challenge. Y’know what? That’s true. And it’s all the more reason that service-based businesses–especially–need professional marketing and professional copywriting help.

     Contrary to the “step-in-and-out-of-the-closet-with-the-magic-idea-and-words” concept that many have, professional marketing and professional copywriting are time-intensive pursuits.

     Both functions require considerable experience and exceptional skill. Don’t cut corners on finding and securing this kind of talent. Not everyone  can make “It” such a big-selling word! 

# # #  

Input: Hal@BusinessWorks.US or comment below.

Thanks for visiting. 

Go for your goals, good night and God bless you!