What Kinds of Answers

Do You Give?

     I once had a boss who answered every question with a question. It became so predictable, I hardly ever asked him something without having all the backup information ready … I guess he was more savvy than I first imagined; and I learned from the annoyance factor alone.

     I had another boss who spouted out “Yes” or “No” (mostly “No”) as a response to everything asked of her. And if you tried to ask an open-ended question, she would tell you to rephrase the inquiry for a “Yes” or “No” response! Except for gaining some insight on the management style of a control freak, I never learned much of anything from her.

    When you answer some one’s question, do you elaborate on your thinking? By sharing your rationale, are you cultivating leadership or teamwork? Does this way of dealing with others take more time and effort? Absolutely. Is it worth it? Only you can say.

     The bottom line though would seem to be that when you have a business-vested or personal interest in the individual asking for your opinions, advice or decisions, you will probably be more interested in sharing the reasons behind your answers.

     So then along comes all the great psychological motivational gurus armed with studies which prove that those with whom time, patience and effort are spent will rise to the occasion and outperform those who are ignored or who are not taken so securely under the wing.

     Aha! Does that then mean if you explain yourself to some and not to others, you are exercising bias and perhaps precluding the potential success of those you simply snap at with your “Yes” or “No” verdicts?

     Short of sitting in some corner and chanting “Life is just one big manipulation operation and the chips need to fall where they may!” you might want to consider the following:

A snappy retort that’s not pointedly requested is an insult. It presumes the individual posing the question has no value and is not worthy of your time and energy.

Every question asked of you represents an opportunity to teach, and a chance to demonstrate leadership by example.

The way that you respond to questions is as important as your answer in the lineup of how others measure your leadership value, your trust, and your reputation.

Thoughtful questions and answers form the cornerstone to the building of employee loyalty and exceptional performance. And those qualities are the makings of innovative thinking, increased sales, heightened productivity, and a solid posture in the communities your business serves. 

……….Visit Hal’s Guest Blog Posts………. 

GOT A SICK WEBSITE?> @http://bit.ly/6iYe6g 

WHAT’S YOUR T-SHIRT SAY?> http://bit.ly/7K0s4a

 LEADERSHIP SEARCH?> 12/30 @http://bit.ly/XhN1h

 DOES NO BEAT MAYBE?> 1/6 @http://bit.ly/74qlG5

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What Kinds of Questions

Do You Ask?

  [Here are 23 for YOU to answer!]          

Dear Boss: Do you really need some answer you already probably know, or are you seeking some actionable insight about the individual, group, idea, or circumstance you’re questioning?

Did you ever consider that the more disciplined your management approach, the less likely you’ll want to know more than a yes or no answer, and the more likely you are to be a misfit in today’s business world?

Oooh, sorry, are you perhaps one of those exceptions who runs some quasi-military small business? Or you per chance captain a deep-sea fishing boat? Maybe you oversee electrical wiring experts who work on the tops of telephone poles, or workers who paint the top of the Washington or Golden Gate Bridge? You manage a shooting range? [You get the idea?]

Did you realize that the closer you are to the people who are the heart of your organization, and the better you are at exercising leadership by example, the less likely you’ll be to find gratifying results from asking questions that prompt yes or no responses?

Do you think through what you really want to know ahead of time, or simply wing it by firing off rounds of disjointed questions, figuring that  — because you’re the boss — you’ll get answers to everything you ask anyway, and will eventually find out what you want to know?   

Has it occurred to you how much time that wastes? Would you feel aggravated if you were on the receiving end? Do you think others see you this way? Do your family members see you this way?

If you don’t already practice it, did you know that asking open-ended questions will generate much more telling information than yes/no, true/false, and multiple choice questions? What’s a good example?

The best interview question to ask a job applicant is: “If I handed you a million dollars right now, what would you do with it?” Will you learn more from the answer to this question than from 20 questions about what’s on the resume? [Does a bear…?]

Two more examples? “What specific steps would you recommend to solve this problem our business is having?” [Not “WHY did it happen?”] Ask a constantly late employee to drop off a list with you on his/her way home that identifies “what 3 things she/he will do immediately to avoid being late in the future?” [Not WHY the person was late, which only produces excuses.]

Tailor your questions to the situation, the person or group you’re asking, and to generating the kind of answer that will be most productive for you to have. 

……….Visit Hal’s Guest Blog Posts………. 

GOT A SICK WEBSITE? 

WHAT’S YOUR T-SHIRT SAY?  

 LEADERSHIP SEARCH? 

 DOES “NO” BEAT “MAYBE”? 

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Water, Sunshine, Fertilizer 

and Good Hard Listening!

     The most common report from thousands of employees (in hundreds of surveys done over the past 20 years) is that those who indicated they liked their supervisor all said something like:

“I like my boss. She listens to me.”

OR

“I like my boss. I can talk to him.”

      So maybe you don’t care about being liked? Then click off to some vampire/zombie site and be done with you. A little harsh? No, and do you know why? Because you should care.

     Because, even though management isn’t a popularity contest — and there’s surely some truth to the old saying that you don’t have to like someone to do business with him — reality dictates nonetheless that people who do like their bosses prove over and over that they are more responsive, more productive, and more loyal.

     Being liked comes from one place: mutual respect.

     Respect for others comes about most often from listening, not just hearing. Consider the following:

     During a hectic business day, it’s normal for your mind to wander when you’re listening to someone talk. Most people talk at a rate of 100-150 words per minute (double this if you’re a chimpanzee, a disk jockey, or a teenager). But we listen at the rate of 600-800 words per minute. In other words, our minds (those of us who still have them) are going at a rate about four times faster than someone is speaking.

     When you’re speaking, this speed difference works in your favor because it lets you think ahead. But when you’re listening, the speed difference breeds daydreaming and impatience.

     The ability to listen and observe aggressively — to really hear and see what someone is communicating has far greater business implications than simply gaining insight.

     In selling, there is no greater asset!

     Your employees and customers are constantly revealing themselves in ways that will go unnoticed unless you are aggressively involved in listening to them and observing them … instead of thinking about what you want to say and trying to figure out how to squeeze in your ideas.

     The statements people make about themselves— the signals they give off — are both conscious and unconscious (“body language” if you will), but understanding these signals enough to make some positive use of them depends entirely on your ability to pick up on them … to listen aggressively and to observe aggressively.

     Active listening requires practice, but it will help you get more from what people actually mean, which might be quite different from what they are saying. Oh, and you won’t daydream … there won’t be time for that when you’re busy listening and observing.

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www.TheWriterWorks.com or 302.933.0116 or Hal@BusinessWorks.US

“The price of freedom is eternal vigilance!”   [Thomas Jefferson]

Thanks for visiting. Go for your goals! God Bless You.

Make today a GREAT day for someone!

 The birds and the bees and

the geese and the trees all

communicate better than

you!

At least, that’s what the odds are. They all spend their lives at communicating. You probably spend yours energizing your business, and not giving a whole lot of thought to keeping those around you informed or engaged in dialogue any more than you think you need to, right?

Ah, but energizing your communications is the highest form of energizing your business.

Well, even if this assessment is only partly right, it still means you are completely wrong. Sorry for the hard line here but I don’t imagine you’ll get much tough talk from those who work for you, or from your mother or your dog. And a good swift kick in the butt can sometimes get the head in gear if you know what I mean.

Are you communicating too little to your associates and staff? (Do they tilt their heads and squint a lot?) Or perhaps you tell them too much? (Do they nod politely and look at their watches a lot? Pull up the sidewalks and get outta Dodge if they start listening to their watches!)

Or do you communicate just the right amount? How can you know what the right amount is? (Do your people sit up or lean forward and ask questions? Do they take notes? Do they ask for examples? Do they repeat what you said to make sure they’ve got it right?

HA! Do YOU do these things?

How often do you engage those around you in real heart-to-heart business discussions? Do you directly ask for their opinions, and actually l~i~s~t~e~n to their responses?

Did you realize that MBWA (Management By Walking Around) is still considered the approach of preference for most successful owners, operators, managers, and virtually all entrepreneurial leaders? People like to have you visit their work sites and talk with them about what they’re doing.

When you can do this every day, you are helping ensure greater attention to detail and pride of workmanship. Plus you can leave when you want to, and it’s  good exercise. It will keep you in touch with what’s going on in your business day to day, and will even discourage time-wasting activities.

Have you thought lately about the direct relationship between taking your people into your confidence and the boost it gives their self-esteem to know that you (their surrogate parent) regard them highly enough to confide in them, to ask their opinions?

Did you know that every time you help boost an associate or employee’s self-esteem, you are also helping to build her or his self-confidence, and that — all by itself — can produce increases in both productivity and sales?

Like the most effective rewards, communications are best delivered frequently and in small energetic doses … “bursts,” if you will. Remember you want what you say to be contagious because motivated employees who feel they are making a worthwhile contribution will outperform your expectations (and your competitors!) every time.

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   Hal@Businessworks.US   931.854.0474

  Open Minds Open Doors 

   Thanks for your visit and make today a GREAT day for someone!

Stop writing to, at, for, under, and

over customers. Write WITH them!

     I read an e-zine article published today by an “author/trainer and full time radio host” (we’ll call her FP), entitled “How to write a GREAT direct response letter” that made me wonder what indeed Ms. FP is authoring, training, and radio-hosting about. Surely it can’t be the direct response letter writing skills her article would appear to lay claim to.

     As if it were “BREAKING NEWS…” chugging across the screen, she wraps her snappy little  lecturette around a paralyzingly old acronym: AIDA (for Attract ATTENTION; Create INTEREST; Stimulate DESIRE and Bring About ACTION). Sounds okay, huh? But it’s not!

     This formula, first of all, was updated almost 30 years ago to add a final “S” to the AIDA guideline (Note, btw, a “guideline” NOT a “how to”) making it: AIDAS. The last “S” is for Ensure SATISFACTION. Without the last “S,” Ms. FP, you have a big “NO SALE” and your magical “how to” approach flushes away with one flick of the handle.

There is only one way to write killer copy that sells, and it is the same way to give killer sales presentations that sell — from the heart, and from the mindset of being on the same side of the table as the customer, helping the customer solve the customer’s problem.”

      This means (Ms. FP does manage to get this right, but doesn’t take it far enough) the focus needs to be on addressing the benefits, not the features. Features do make engineers, manufacturers and designers happy. But customers only use features to justify their purchase decisions to bosses, stockholders, spouses, etc.

     Answering the question, “What’s in it for me?” is the only question a customer really cares about. Isn’t it what YOU think about when you’re being a customer?

     Triggering an emotional buying motive (which is the deciding factor in every purchase, even those you might think are completely rational, analytical, and unemotional) requires a true talent for persuasive writing and one-on-one selling that probably 50% of the world’s population have, but that probably fewer than 1% know how to use.

     Lots of people THINK they can write words that sell, and many THINK they can speak words that sell, but reality overwhelmingly suggests that those thoughts almost never translate to big-time performance.

     Lack of self-esteem, authenticity, empathy, product knowledge, marketing experience — and realization that choice and resolve can make the difference — are ordinarily the culprits.

     When you have doubts about your ability to write or speak the best sets of words to sell your products and services, find a proven professional wordsmith. How? Look for great writing, then find the writer. You only get one chance at a first impression.

Note: $1 billion in client sales have been attributed to Hal’s award-winning creations.

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 LOOKING FOR LEADERSHIP? See Hal’s 12/30 Guest Blog Post at TBD Consulting’s Jonena Relth’s HIGHLY-RECOMMENDED site http://bit.ly/XhN1h

 WONDERING WHEN NO is Better Than MAYBE? See Hal’s 1/6 Guest Blog Post in BonMot Communications’ Angelique Rewer’s FREE HIGHLY-RECOMMENDED e-zine www.thecorporatecommunicator.net 

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“Leadership is not

just telling people

what you want…it

is getting people to 

do what you need 

them to do.”

– JON ALTERMAN, Senior Fellow,

Center for Strategic & International Studies

     There’s a classic leadership-style story about (pre-US President) General Dwight David (“I Like Ike”) Eisenhower on the battlefield during WWII, when he was addressing his team of officers at a makeshift table with a piece of string.

     He first pushed the string across the table with thumb and forefinger and demonstrated the end result being a tangle. Next he took the end of the string between the same two fingers and shook it a bit before gently pulling it, demonstrating the straight-line formation of the string…and made his point clearly that troops who were pulled by their leader from the front would outperform those whom the leader pushed from behind.

Are YOU 

p~u~l~l~i~n~g  

or   P U S H I N G ?

     Because you own or manage a business or part of one, you are responsible for motivating your troops. You set the example. If you are pushing people, others below you are pushing people. Pushed people get resentful, uncooperative and disruptive.

     People who exhibit these attitudes will cost you untold amounts of money, time and effort. In fact, such behaviors have been known to cause and lose wars. Surely, they will lose your customers.

     If you are always the first to step up to the frontlines and then pull others along, you will inevitably gain and retain the respect and loyalty of those below you. They will believe in you, trust you and follow you. They will be more productive more often.

     This thinking and approach is as critical for government as it is for multinational and Fortune 100 corporations, even Mom & Pop stores and your own family! Every organization can gain from Eisenhower-style leadership.

     In fact, small and mid-sized companies are places to ignite the kinds of larger, global applications that will eventually revitalize and bolster world economy. Managers in giant corporations who lead by pulling, succeed at cultivating more entrepreneurial, innovative solutions to chronic problems. 

     It matters not that you sell pizza, luxury automobiles, chickens, well-drilling, website designs, media advertising, crabs, healthcare services, insurance, pickles, legal services, clothing, real estate, or microchips…you will be more successful “getting people to do what you need them to do” by pulling instead of pushing.

     What does matter is that you keep working every single day at making your leadership style better because the solidity of your customer base is only as good as the day-to-day performance of those who work for, with and around you.

     Your people’s performance is only as good as the constant attention you give to the kind of leadership you provide. We are living in a low-trust business climate. Raise the bar!

     Remember that “integrity” is doing the right thing even when no one else is looking. Your integrity is your brand and people buy the benefits they believe are attached to your brand. It all starts and ends with how effectively you motivate others…

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THINK OUTSIDE

YOUR BRAIN!

     Okay, you own and/or operate or manage a small business (or piece of a big one), or you’re a salesperson or an entrepreneur. That makes you a schizoid, right? I mean you have so much going on that even reading this is a sacrifice … but take heart!

     If you’re really serious about what you’re doing, you are also serious about exploring innovative approaches to today’s basic essentials: productivity, customer service, value-adding, and marketing efficiency. Whoa, there’s a couple of new ones there!

     Yup! Those last two essentials that snuck onto that list are the fruits of our egg-sucking economy. Until the going got tough, we never paid no never-mind to ideas like adding product and services value or to pulling out all the stops to maintain marketing impact while cutting marketing costs. They were token pursuits.

     But now we care. Now we’re here. And here means taking a fresh look at what you’re doing. Here’s just one example:

     Do you have any interns working for you? No, not the White House kind … BUSINESS interns. Why not? Have you actually approached your nearby community college or university campus (or even high schools for some situations) and pointblank asked how such an arrangement could be made? Why not?

     Perhaps you think there’s no room in your organization for a wet-behind-the-pierced-ears-tattooed dude? You may want to revisit that thinking. Interns in much of academia will work for free or minimum wage because they can earn course credits for on-the-job experience.

     Interns who perform well often turn out to be loyal, long-term, full time employees.

     Interns need a definitive plan and can sometimes require some extra hand-holding, but they are also typically eager to learn and anxious to please (especially when performance is grade-related!)

     Spare yourself the worry of excessive planning and what-ifs, and make some exploratory calls. If and when you uncover access to an internship program, THEN decide how, when, and where you can use some free or inexpensive project help. Many short-term projects, by the way, can turn into mutually-beneficial long-term assignments.

     The trade-off? Well, you or someone you can trust to provide role-model leadership will need to expend energy (and patience) with any intern(s) you take on, and the intern(s) may not provide what’s needed.

     But, then again, you could end up a major winner and that depends a great deal on your screening skills to start with. Formal programs offer the advantage of giving you recourse to the school if there’s any problem, and you’d probably only be required to provide periodic performance evaluations.

     The bottom line is to think outside your computer, outside your workspace, outside your organization — outside your brain — and start making better use of resources you may have been overlooking, whatever and whomever they are.

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  Hal@Businessworks.US   302.933.0116

  Open Minds Open Doors 

   Thanks for your visit and God Bless You.

  Make today a GREAT day for someone! 

The best “CHANGE” message 

Holiday Gloom and Other

Economic Bushes To Beat

     There comes for many business owners and managers a point in time — that inevitably seems to fall in the middle of holiday season — where you can no longer cut back business staffing or compensation, and other overhead expenses loom ominously over your head, like a guillotine, ready to drop.

      Uh, sorry for such a merciless graphic thought, but there ARE still options to exercise, and you ARE still reading, right? Use this “SQUEAKSMANSHIP”© checklist to prompt your brain to more closely consider your circumstances and determine some alternatives that can work for you now.

• Strategic Alliances. Even with or without exchanges of commissions or time, there are many ways to work together with allied businesses that can save money for all involved. Explore.
• Cooperative Advertsing and Marketing. Many manufacturers provide matching dollar and similar programs for retailers that represent their products. Many trade and professional associations and membership organizations provide discounted rate arrangements. Ask.    
• Shared PR. Jointly-issued news releases and cooperative events that promote participant businesses equally strengthen impact and minimize expenses. Poke around. 
• Barter. ANY combination of goods and / or services represent mutual benefit when traded. Local radio stations will often trade commercial air-time for products they can give away in listener contests. Make some calls.
• Shared Employees. Receptionists? Clerical? Contractors? IT? Programmers? Retail? Think. 
• Shared Services. Delivery? Maintenance? Bookkeeping? Look for what’s accessible.
• Shared Vehicles. Cars? Trucks? Construction equipment? Plows? Planes? If it moves…
• Shared Expenses. Mortgage? Rent? Insurance? Purchasing? Memberships? Hmmm…

YOU CAN ALSO…

     Put more marketing reliance on (less expensive than traditional media) Websites, Social Media, Email Campaigns (which don’t have to be spam, btw), News Releases, Captioned Photo Releases, Postcards, Business Card Distribution Displays, Newsletters.

     Put more sales reliance on commission + expenses and/or + advances (vs. salaries) … virtual sales force use … retail street performers.

     Put more emphasis on minimizing travel expense with less exotic, fewer frills regional and centralized meetings … minimizing energy use (Some major outlet stores are cutting back on lighting with customer explanations of fuel and community savings affected.

     Make this holiday season a half-full glass for YOUR business! Oh, and remind your people to NOT cut back on wishing customers and suppliers “Merry Christmas!” Merry Christmas!  

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Get your fingers out

 of other people’s pies!

You may be the boss. But don’t stick your nose into the creative process that’s being strategized or implemented by the writer(s) and/or designer(s) YOU hire. When you’re paying an individual or team to create your branding message, advertising, packaging, promotion, public relations, website, or Internet marketing: Back Off The Process!

If you’ve done your job up front by hiring top talent to begin with, leave it be. You risk losing personal respect, leadership control (including the ability to motivate), sales, and even market and industry stature by interfering in his, her, or their work in progress.

I’m NOT suggesting you don’t VERY carefully explain the perspective and posture you want to see be used in representing your business at the very beginning of the creative process. You need also to insist on a “How Goes It?” review / inventory / status or progress report half-way through the creative process.

And you positively must review every word and every graphic treatment BEFORE it’s released or launched or distributed, and offer an honest critique … which, btw, is usually better accomplished with questions than with judgement statements.

It’s your company and YOU are ultimately responsible for every verbal and every visual message conveyed. [And ad agencies and marketing groups — even in-house — love to walk the thin line of public acceptability and appropriateness; it wins them awards!]

But just because you think you’re a “creative whiz” and know how to write a nice email or drum up some sizzling topic for your kid’s science fair entry, or can draw cute pictures that always amuse people, do NOT think that you can match those you’ve entrusted to do the job!

If you were that talented at design or writing, you’d be a designer or writer. It’s just another way of expressing the old management theorem: Stick To Your Knitting! Creative people are not likely to be able to match your entrepreneurial drive and management / organizational and financial know-how. Tech people are, incidentally, the least creative.

Get the best people you can find to do the job, give them your input, take their pulse at the fifty-yard line, double-check their final product, but let them do the job.

I have seen countless great marketing, sales, and advertising campaigns be ruthlessly and unwittingly aborted by well-intentioned top management who haven’t a clue about how to connect their messages to their target markets.

No time to do all that creative process management stuff? Lacking the sensitivity to deal with the writers and designers? Not sure how to best direct or coach them? Call me. If I can’t do it for you, in a consulting role, I’ll find someone who can. [302.933.0116]

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